Moderator:
Participants:
Content of the meeting: First of all, General Manager X introduced the 20-day inspection report of the Supervisory Committee, reflected on the procurement issues in the report combined with his own work, and put forward good opinions, suggestions and measures to improve the procurement management level. After careful consideration and discussion, the participants formed the meeting minutes as follows:
1. Pipe (to length) orders arrive on the same day and are replenished on the same day, so there is no lead time phenomenon: because the arrival quantity exceeds the order quantity, the manufacturer can only determine the pipe model and quantity before loading, and cannot determine the actual quantity with the buyer in time; It is suggested to communicate with Huading to modify the order or make up the order and write the actual situation clearly.
2. In the inquiry and price comparison, there is a phenomenon that the supplier with the lowest price is not selected for the same material: Class C materials have the same code due to different requirements of various departments, but the price is different due to problems such as quality and brand, so the procurement work is detailed according to the requirements of various departments, and the user department cannot specify the manufacturer, and the materials with higher price or the same brand and manufacturer must be specified in the purchase order, with a written report from the user department signed and approved by the general manager; In the procurement of large pipelines, pressure regulating equipment and other materials, suppliers should be selected comprehensively according to factors such as supplier price, delivery cycle and material quality. Ordinary materials can be ordered in batches, and unconventional materials should be ordered carefully, and all records should be kept.
3. Supplier management: there is a problem of not purchasing from manufacturers and general agents. There are many suppliers of BC materials, and there are few suppliers who are not in frequent contact, which leads to inaccurate maintenance of supplier information. The supplier quotes only once, and does not quote when purchasing again. In the future, it is necessary to increase the number of suppliers for inspection, and the choice of suppliers should be wider. The quotation at the beginning of the year should be adjusted at any time according to the market situation, with market research records, and two suppliers with the same material access should be selected. There should be no supplier monopoly. Evaluate suppliers regularly, put their qualifications on record, and report to the technical quality department to analyze the purchase price. Supplier information should be maintained regularly and timely to ensure the accuracy of supplier information.
4. Incomplete inquiry and price comparison information: General materials and equipment have incomplete inquiry and price comparison information, and frequent telephone contact at work leads to incomplete inquiry and price comparison records. We should make full use of online resources to make inquiries and compare prices by e-mail. When purchasing equipment with model, manufacturer's requirements and specified price, it is necessary to keep the minutes of equipment selection meeting or the signature report signed by the general manager, and give instructions to the manufacturer (the only domestic supplier) who cannot make inquiry and price comparison. For special emergency materials, if they are not purchased by inquiry and price comparison, the purchasing department must have the instructions of the demanding department and must reissue them after processing at that time.
5. Material split quotation: Because the buyer purchases materials according to inertia thinking and old ideas, he has not considered whether split quotation is beneficial; Some classified quotation work has been done, but it is not reflected in the quotation. Therefore, the procurement work should be carried out in a correct attitude, fairly and justly, the composition of the quotation should be transparent, and the supply and installation contracts should be signed separately.
6. Consigned materials storage: Consigned materials are not stored separately from normal materials, which is confusing due to the limited storage capacity of the warehouse. List and distinguish consignment materials from normal materials according to the warehouse situation.
Director X emphasized that the problems found in this inspection by the Supervisory Committee reflect problems such as inadequate implementation, slow implementation, inadequate work and inadequate supplier inspection. In the future work, the formulation and improvement of the system flow must solicit the opinions of the staff of this department. Store more entrusted materials appropriately, strengthen the inspection of suppliers, establish good working relations with suppliers, conduct inquiry and price comparison for many companies, and keep all kinds of evidence of inquiry and price comparison, and submit them to statisticians regularly; Correctly treat the inspection report of the board of supervisors and improve the level of procurement management.
At the end of the meeting, General Manager X made a concluding speech: The problems in this inspection are a powerful spur to the work of the Supply Department. All buyers pay full attention to the problems arising this time, strengthen business communication with XX Company in the future work, keep original evidence of all kinds of inquiry and price comparison, form good work habits, earnestly study and sort out departmental systems and processes, and strictly implement them; Buyers should learn job rotation and cross-business, and improve the comprehensive management level of the material supply department.
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