Meeting plan 1 1. The whole process from making meeting plan to issuing notice.
(1) Drafting of the first draft
The first draft of large-scale and super-large-scale meeting plans should include the meeting name, meeting theme (content), meeting time, meeting place, meeting schedule, participants, task division and organizational leadership (this is particularly important in large-scale and super-large-scale meetings. First of all, a unit or department should take the lead in organizing, making overall arrangements and setting up a corresponding work leading group. For example, the document group responsible for writing manuscripts and providing relevant materials, the meeting group responsible for meeting venue layout, meeting notice distribution, meeting schedule and other specific matters, the news propaganda group responsible for meeting reporting and video recording, and the meeting reception and logistics group. Secondly, all relevant departments should do a good job in the division of tasks, and the lead department should clarify the division of tasks, limit the time limit, and urge relevant departments to complete them on time; Relevant departments also actively assisted as required. Only in this way can we prevent large-scale meetings from falling apart due to poor organization and other reasons.
(2) Budget
Budget refers to making a relatively accurate estimate of conference expenses before the meeting, which is not far from the actual budget. Some people say that the budget is best given to the financial management or accounting personnel of the department. However, financial/accounting or non-financial/accounting personnel should have a clear outline in their minds before making a budget: which projects, materials, articles and things will generate funds. Don't cover everything, but consider everything. For example, since someone comes to the meeting, it is certain to solve their food problem, and there will be room and board expenses accordingly. Moreover, the venue for the meeting will inevitably be rented temporarily, and it will also generate venue rental fees. For another example, if you need to distribute some meeting materials, paper and pens to the participants at the meeting, you will also incur the cost of materials and articles. In addition, if some conferences with strong pertinence, wide coverage and strong academic theory are held, and some experts from afar are invited to give lectures, the teaching fees of experts and the expenses incurred by round trips will also be included in the budget.
Therefore, if the above factors are combined to formulate a budget, it includes:
① Accommodation fee: the accommodation fee per person per day (or per person per meal) × the total number of meeting days (total meals) × the total number of people.
(2) Venue rental fee: It depends on how the renter of the venue charges. If the other party is calculated in days, it is multiplied by the total number of days of the meeting; If it depends on the number of meetings, multiply by the total number of meetings.
(3) Conference materials distribution fee (including paper, pens and other office supplies).
(4) Expert teaching fee (per person × number of people) and round-trip travel fee (per person × number of people)
⑤ Other possible expenses.
(3) Leadership approval
Leadership approval is a necessary and important link. After drawing up the first draft of the meeting plan and the pre-meeting budget, it will be reported to the superior leaders for review and demonstration by asking for instructions. After the leader's review, if some contents are greatly modified (not only simple changes in words and expressions, but also major changes in task division, meeting theme changes, budget amount, etc.). ), need to be revised according to the meaning of the leadership and then reported to the leadership. If you just make a slight change to the text, it depends on the specific situation. Only after being approved and signed by the leader can we do the next thing.
(4) Assignment of tasks
After revision and verification by the superior leaders, the instructions of the leaders and the division of tasks can be distributed to the relevant departments together.
(5) issue a notice.
Notice issued, the object here is mainly the subordinate units of the conference organizer; If it is necessary to invite the external parallel units of the conference organizer to attend the conference, please come by invitation letter.
Second, the meeting notice
(1) The object is within the company.
Including meeting name, meeting theme (content), meeting time, meeting place, meeting schedule, participants (matters needing attention), etc.
(2) The object is the next level company.
It also covers the meeting name, meeting theme (content), meeting time, meeting place, meeting schedule, participants (matters needing attention) and many other contents.
(3) Invitation letter to the meeting (addressed to parallel units outside the unit)
Invite parallel units outside the unit to attend the meeting by sending invitations.
Third, the template
(1) See Office Tips 6 for the template of meeting instructions.
(2) the meeting notice template is omitted
The meeting notice is simple. First of all, the preface is clear, why the meeting was held, and why the meeting was needed (because of ××, it was decided to hold the meeting according to ××, and the relevant matters are hereby notified as follows:)
Secondly, the first part: the meeting time.
×××
Again, the second part: the meeting place.
×××
Then there is the third part: the content of the meeting (also called the meeting schedule)
Note: If some meetings with simple form and content are held, this part does not need to be added to the specific meeting notice.
Then the fourth part: participants.
Finally, the fifth part: matters needing attention
Note: Precautions are intended to convey to participants the message that "besides the above matters, there are some special matters that need attention". It is usually arranged in the last part of the meeting notice as an essential content.
(III) Template of invitation letter for meeting
Example:
(×× unit)
In order to do a good job in ××/and implement the spirit of × (table purpose)/
I. Meeting time
×××
Second, the meeting place
×××
Three. Meeting contents (meeting schedule)
×××
Fourth, matters needing attention
×××
Verb (abbreviation for verb) Preparation before the meeting.
Within a few days before the meeting, all the task division departments completed their own tasks. Collect the list of participants, arrange the venue well, prepare the speeches and related materials of the conference leaders, dock with relevant units, and ensure that the delegates provide accommodation; Do a good job in medical and security work for the meeting.
Meeting procedure 21. Activity arrangement:
(1) symposium
Discussion content: 1. What are the new explorations and breakthroughs in community party building, what measures have been taken, what achievements and experiences have been achieved, what are the main problems and reasons, and how to solve them. 2. How should full-time community party workers do a good job in community party building, what problems exist at present, and what suggestions and opinions are there.
Requirements: Each street should elect a representative of community party workers and a representative of party affairs coordinator to speak. Everyone will speak for about 3 minutes.
Discussion time: 15: 30— 16: 30.
(2) Cultural and sports activities
Activity: Air Volleyball Competition
Rules: Take the street as a unit, draw lots for 6 teams, and divide them into four groups to compete, with two wins in three games and 2 1 point in each game. Each group draws lots for round robin and decides the top three. (Bailu Street and Organization Department jointly formed a team, and Shizhuping Town, Shatang Town and Changtang Town jointly formed a team)
Activity time: 16: 30— 18: 00.
Two. Party construction workers in streets and communities who participated in the activities: (See attached table for the list of 73 people)
1 and 20xx newly recruited 35 party workers.
2. There are 28 street party building assistants and party affairs coordinators.
3. There are *** 10 leaders responsible for community party building.
Three. Time of condolence activities: June 65438+1October 65438+2 XXX July 7 at 3: 30 pm.
4. Place of condolence activities: Wu Jun Forest Park.
Verb (abbreviation of verb) transportation: prepare your own transportation.
Intransitive verb budget: buy condolences, prizes, water, fruit, about RMB.
Seven. Division of activities (attached table)
Chapter III of the Meeting Schedule I. Preparation before the Meeting
1. Determine the purpose of the meeting: improve organizational work and promote organizational development.
2. Prepare the items related to the purpose of the meeting, sort the items according to their importance, group the related items, and limit the time of each item:
(1) The President, the Secretary-General and the representatives of the Board of Directors made speeches, summarizing this year's work and putting forward requirements and expectations for future work;
(2) The ministers of all departments report and summarize the work and achievements of this year and announce the work plan for next year;
(3) publish the annual assessment results and commend them;
(4) "Talk for three minutes": Members of the organization express their opinions freely and ask all members to speak (the content can be feelings, opinions, suggestions, etc. ).
3. Collect all information related to the conference project, including this year's activity data, annual summaries of various departments, performance appraisal results, etc. The office is responsible for collecting and sorting.
All employees of this organization must attend on time.
5. Before the meeting, the office will issue a meeting notice, formulate a meeting manual, and the logistics department will do a good job in venue layout and sanitation.
6. On the occasion of the formal meeting, check whether there is any new information. If so, please tell us briefly.
Two. During the meeting
1, Conference Name: Primary Color Life —— Annual Summary Meeting of the Student Conservationist Association of Shijiazhuang University
2. Purpose of the meeting: To better carry out the work, (1) sum up this year's experience, improve working methods and improve work efficiency; Expand communication and enhance the feelings between employees; Enrich organizational culture and promote the overall development of the organization.
3. Meeting time: 65438 in * *+65438 in 10 +04.
Meeting place: conference room
4. Check and record the participants.
Participants: chairman, secretary-general, board members, ministers and officials of various departments.
5. Arrange your time reasonably.
6. Meeting process:
(1) The host declared the conference open (9: 00-9: 05);
(2) To make a speech on the development direction and requirements of this year's work and future work at the conference (9: 05-9: 25);
President's speech;
Speech by the Secretary-General;
The representative of the Council made a statement;
(3) The ministers of all departments report and summarize the work and achievements of this year and announce the work plan for the next year (9: 25-9: 40);
(4) Announce the annual assessment results and commend them (9: 40-10: 00);
(5) speak for three minutes. Each member of the organization has about three minutes to express his opinions and speak freely, and all members are required to speak (the content can be feelings, opinions, suggestions, etc.). ) ( 10: 00- 10: 50);
(6) The meeting is over (10: 50 ——11:00).
Three. Post-meeting work
(1) Conference undertaker: office and logistics department.
The Office is responsible for:
1. Make accurate and complete minutes of the meeting, including meeting time, place, attendance, meeting contents and names of speakers, etc.
2. Summarize meeting materials, leaders' speeches, representatives' speeches and work reports, and summarize employees' speeches;
3. Examination and approval of conference funds.
The Logistics Department is responsible for the following contents:
1, clear the tables and chairs;
2. Arrange outings and organize members to visit Xibaipo, and the travel expenses shall be borne by the organization;
3. Reasonable arrangement of conference funds.
(2) Conference budget: to Xibaipo, the fare is 20 yuan, *** 17 people, totaling 340 yuan.
The fourth chapter of the meeting procedure (1) draws up the meeting work plan.
Generally, it should include the following contents: meeting minutes briefing, meeting budget, accommodation arrangement, security and confidentiality, etc.
(2) Topic selection and arrangement.
The object of discussion and decision-making at the meeting is the topic. The topics of large and medium-sized meetings are determined by the leading organs and leading comrades of the meeting. The topics of daily meetings are put forward by leading comrades in charge of a certain work, and some are prepared by subordinate organs or according to the instructions of leading comrades, and then the collected topics are screened, revised, discussed and enriched, submitted to relevant leaders for review, and overall arrangements are made on a weekly, monthly or quarterly basis.
When arranging the agenda of the meeting, we should pay attention to the following issues: first, issues that can be solved at the next meeting or agreed by individual leading comrades are not arranged for discussion at the higher level meeting; Second, the topics discussed at party meetings should be different from those discussed at government meetings; Third, the topics discussed at the meeting should generally have short written materials, which should be sent to relevant comrades for reading and preparing opinions after being examined and approved by leading comrades a few days before the meeting; Fourth, don't make hasty arrangements for the general topics raised temporarily to ensure the quality of the meeting; Fifth, we should not arrange too many or too few topics in a meeting. We should calculate the approximate time required for each topic and allocate it reasonably. It is generally appropriate to arrange a main topic and one or two small topics. Sixth, we should try our best to submit topics of the same nature to a meeting for discussion. Seventh, we should prepare some backup topics so as to provide discussion for the meeting when the meeting is progressing smoothly and there is plenty of time.
(3) Drafting the agenda, agenda and procedures of the meeting.
The agenda is the overall arrangement of documents to be adopted and problems to be solved at the meeting. Write one by one in concise words. The agenda is the specific arrangement of the meeting in general time. Generally, it is in the form of short words or tables, and the activities in the morning, afternoon and evening during the meeting can be listed. If any, it is attached to the table. Procedure is the working steps arranged in time or sequence at the meeting. The program can be complex and simple, or it can be rough and fine. The agenda and schedule should be sent to the participants in advance, and some congresses will take effect after being submitted to the presidium of Jiaotong University for approval. The rules are only for reference when leading comrades preside over the meeting, and are not issued to other comrades.
(4) Prepare meeting documents and reports.
Documents and reports of daily work meetings should be mainly drafted and prepared by various functional departments. The secretary department of the meeting shall notify the relevant departments to submit the meeting documents before the meeting, conduct a preliminary examination on the content and quality of the documents, and put forward opinions to the leading comrades on whether the submitted documents can be submitted to the meeting for discussion.
(five) put forward the list of participants.
Nominating participants is an important and highly political work, and the following principles should be mastered; One is thoughtful and comprehensive. Please attend the daily work meeting with the leading comrades of departments closely related to the meeting topics; An interim meeting of the nature of soliciting opinions shall invite leading comrades and representatives of relevant parties to participate; Professional, leading comrades, experts and workers with practical experience in this field should be invited to participate in the work; For commemorative and celebration activities, some prestigious comrades, people from democratic parties and representatives from all walks of life are invited to participate in commemorative and celebration activities. Second, temper justice with mercy, moderate and accurate. From the point of view of favorable work and convenience and confidentiality, the nomination should be reasonable, not lenient and strict, not bad, not leaking. Third, no matter who attended or attended the meeting, there were no two "members" (assistants). Fourth, the list of participants proposed by the conference secretary needs to be submitted to leading comrades for review before it can be finalized.
(6) Arrange grouping.
After the list of participants in large and medium-sized conferences is determined, the participants should be grouped, that is, all participants should be divided into several groups according to certain rules to facilitate discussion. The basic methods of grouping are: grouping by region; Group by system or industry; Group completely according to the number of people. When grouping, we should pay attention to the moderation of the number and scale of grouping. The grouping should be comprehensive and thoughtful, and the leading comrades of the convening organs can be dispersed into various groups.
(7) Select and arrange the meeting place.
1, the selected site. The selection of the venue should be considered in combination with the number of participants and the content of the meeting. When conditions permit, the following factors should be considered: First, the site size should be moderate, with an average of 2~3 square meters per person. Too big is loose, too small is crowded. Second, the venue is moderate. Third, the ancillary facilities of the venue are complete, including lighting, communication, sanitation, service, telephone, sound reinforcement and recording.
2. Arrange the meeting place. Different meetings need different arrangements. The venue of the party congress requires simplicity and generosity, the people's congress requires solemnity, the celebration meeting requires jubilation and enthusiasm, the memorial service requires solemnity, the symposium requires harmony and harmony, the commemorative meeting requires grandeur and elegance, and the daily work meeting requires simplicity and practicality. Here we mainly talk about the form and layout of the venue.
Form of meeting place. The venue layout of daily work meetings is mostly round, oval, rectangular, square, linear, T-shaped and horseshoe-shaped, which embodies the atmosphere of democracy and unity. Lectures and seminars are arranged in semicircle, horseshoe, hexagon, octagon and zigzag, which makes people feel relaxed and cordial. The venue of the medium-sized conference is arranged in zigzag, M-shaped and fan-shaped, which makes people feel formal and serious. The venue of large-scale tea party and group meeting should be arranged in the shape of star and moon arch. Large-scale meetings are generally held in the auditorium, and the form is fixed.
Seating arrangement refers to arranging seats for participants according to certain laws and scientific principles.
Several rules for arranging seats:
1. When the list is officially announced, the seats shall be arranged in the order of the list.
2. Arrange seats according to the number of votes in the election. If the number of votes is the same, they are arranged in the order of last name strokes.
3, according to the surname Chinese phonetic alphabet prefix order.
4. Arrange the seats in the order of last name strokes.
Several ways to arrange seats;
1, horizontal arrangement method. That is, according to the published list or surname strokes, the seats are arranged from left to right, with full members (representatives) coming to the meeting first and alternate members (representatives) in the back row.
2. Vertical arrangement method. That is to say, the seats are arranged from front to back along a straight line according to the predetermined order or surname strokes of the members of each delegation, with the official representatives in front and the alternate representatives in the back. The order of delegations is arranged from left to right according to the inherent order, or staggered to both sides based on the central seat of the venue.
3. Left and right arrangement method. That is, according to the published list or in the order of surname strokes, the seats are staggered left and right based on the center of the venue or podium. China is traditionally left-oriented, sitting in the middle of the first place. On this basis, the others are arranged in the first order, one left and one right, in turn.
(eight) the issuance of meeting documents.
A conference certificate is a document that shows the identity, rights and obligations of the personnel directly related to the conference. Conference documents can be divided into two categories: one is the official documents of the conference, including representative cards, attendance cards, attendance cards, auditorium cards, guest cards, admission cards, invitations, etc. The other is work documents, including work permit, press card, pass, car license, etc. The content columns of various certificates generally include conference name, user unit, name, gender, position, date of issuance, certificate number, etc. Some important documents should also be affixed with one-inch bareheaded half-length photos and stamped with steel seals to prevent forgery.
(nine) issued a notice of the meeting.
After all the preparations for the meeting are basically ready, the meeting notice should be issued as soon as possible so that the participants can make preparations in advance. Generally, there are two kinds of written notice and oral notice. Written notice: A written notice should be sent to the meeting or solemn meeting with solemn attitude, good memorabilia and large number of participants. For oral notice, especially telephone notice, the draft of telephone notice should be drawn up to make the notice concise, to the point and complete. After the notice of the important meeting is issued, it should be checked and implemented in time.
(ten) to draft the meeting instructions.
The contents of the meeting notice mainly include meeting confidentiality discipline, leave system, meeting system, safety requirements, schedule and other matters needing attention.
(eleven) responsible for the meeting report.
Meeting sign-in refers to the arrival of participants in large and medium-sized meetings who need centralized accommodation at the meeting place and informing the meeting secretariat. Registration is an important link for the conference secretary department to accurately grasp the attendance of participants and organize their implementation. For those who should report but fail to report in time, we should pay attention to supervision. After the registration is completed, the situation should be summarized and reported to the leaders attending the meeting.
(twelve) the establishment of the working mechanism of the conference secretary, the deployment of staff.
Daily work meetings and small meetings are generally handled by the executive meeting secretary department or fixed full-time and part-time meeting secretaries. For large-scale and important meetings, it is necessary to organize a capable working group or set up a conference secretariat. There are several working groups, such as secretary group, document group, business selection group, briefing group, publicity group, translation group, general affairs group, security group and transportation group. Clear division of labor, responsibilities, to ensure the smooth progress of the meeting.
Article 5 of the meeting plan: meeting room on the second floor of the company office building.
Attendee: Wang Lizhuang Qin, Chebo Bridge, Wu Yonggang
Moderator: Qin
Record: Qin
Main contents:
(1) How to deal with local problems in the system?
⑵ How to ensure quick cleaning by changing the formula?
⑶ How to ensure that the powder does not enter the fan?
⑶ Comparison of workers' labor intensity after using the system.
5] How to deal with individual complex formulas?
[6] How to realize liquid feeding?
Subject: Preliminary design scheme of material conveying system for polypropylene project (report by Changzhou Zheng Long Technology Co., Ltd.)
Time: June 10 13: 30.
1. The general manager of Changzhou Zheng Long Technology Co., Ltd. introduced the company and related projects.
2. The general manager of Changzhou Zheng Long Technology Co., Ltd. introduced the preliminary design scheme of the material conveying system of Plastic Gold PP Project.
3. The participants of Plastic Gold Company asked questions about the design scheme and the actual situation of the company.
4. Changzhou Zheng Long Technology Co., Ltd. briefly answered the questions raised.
At the end of the meeting, Mr. Wu asked the participants to put forward valuable opinions on the feasibility of the scheme in combination with the actual situation of their respective posts, and also asked science and technology to make suggestions for the meeting.
Go back and give a written answer to the relevant questions. The specific questions are as follows:
How to realize the feeding of trace ingredients?
⑻ How to prevent bridging in the spiral conveying of powder?
(9) Why not adopt weightlessness feeding method?
⑽ How to realize the homogenization of finished products?
⑾ How to realize production statistics?
⑿ How to ensure the stability of the system?
[13] The platform design considers the emergency manual operation space.
[14] Do you have any good suggestions about the difficulty that the high mixer is easy to produce dust?
Participant signature
The minutes of this meeting will be sent to Changzhou Zheng Long Technology Co., Ltd., asking the other company to give a written and practical answer to the above questions, and finally form a written answer.
This reply will be an annex to the future formal contract.
Meeting Plan Article 6 In order to fully implement the spirit of relevant central and provincial meetings, it is planned to hold a 20xx-year city-wide working conference in * *, and the following plans are put forward for the convening and preparation of the conference:
I. Meeting time
It is planned to be held from * * to * * for half a day. The exact time is to be determined.
Second, the meeting place
* * Meeting room.
Third, the meeting form
Held in the form of video conference, the main venue is located in the * * meeting room. There are sub-meeting places in counties and cities.
Fourth, the scope of participation.
(a) * * leadership;
(two) * * unit team members;
(three) the main person in charge of each county and city.
Verb (abbreviation for verb) meeting agenda
The meeting will be presided over by * *, with four agendas:
(1)* * 20xx year summary deployment work * *;
(2) * * Summarize and deploy the work of party style and clean government in 20xx.
(3) * * speech.
Division of intransitive verbs
(1) Organization and coordination (led by * *)
The office is responsible for overall coordination and cooperation with * *, * *, * *, * *, * *, * * and other units.
(2) Material preparation (led by * *)
1, * * responsible for drafting * * speech materials (person in charge: *);
2.* * Responsible for drafting * * speech materials (person in charge: *);
3.* * Responsible for drafting * * speech materials (person in charge: *);
4.* * Responsible for drafting * * speech materials (person in charge: *);
5.* * Responsible for * * presiding over the speech (person in charge: *).
(III) Conference organization and venue guarantee (led by * *)
1. Meeting work: * * Responsible for meeting notice, information distribution and table display (person in charge: *); * * Be responsible for keeping the on-site image data, and do a good job of publicity and reporting under the guidance of * * (person in charge: *).
2. Site layout. * * Responsible for * * the layout of tables and chairs, and the debugging of audio, lighting and video equipment (person in charge: *).
Meeting schedule 7 I. Preparation before the meeting
1, to determine whether the meeting is necessary. Can the problems to be solved at the meeting be solved more effectively by other means?
2. Determine the purpose of the meeting. What kind of results do you want to achieve? What kind of decision will the meeting make? What action plan do you intend to achieve?
3. Prepare the agenda. List items related to the purpose of the meeting. Classify projects according to their importance. Group related items into a group. Limit the negotiation time of each project.
4. Collect all the information related to the items discussed at the meeting. If it is too long, extract the main points.
5. Before the meeting, distribute the meeting agenda and classified documents among the participants.
6. Restrict participants according to the issues to be discussed.
7. On the occasion of the formal meeting, check whether there is any new information. If so, please tell us briefly.
Second, the control during the meeting
1, describing the purpose of the meeting.
2. Check and record the participants.
3. Put forward each item in the order of the agenda, and then discuss it to solicit the opinions of relevant participants.
4. Give everyone a chance to express their opinions.
5. Control the discussion process. If it has nothing to do with the topic or goes into unnecessary details, it should be guided to the topic itself in time.
6. If the discussion becomes complicated and there are different opinions, you should summarize according to your own understanding.
7. Stick to the scheduled time and don't delay.
8. Summarize each item after discussion, so as to make a decision or draw a conclusion.
9. At the end of the meeting, summarize the achievements. If further discussion is really needed, it can be postponed to the next meeting.
10, determine the topic and time of the next meeting.
Three. Post-meeting work
1. Circulate meeting minutes between attendees and non-attendees. Meeting minutes should be accurate. The decision made by the meeting should highlight the name, time and standard of the person in charge of the action. Indicate the date and time of the next meeting.
2. Supervise and inspect the implementation according to the requirements of the meeting.
Pre-meeting work:
1, consult with the conference organizer.
2. Provide conference reception planning scheme and quotation to the conference organizer.
3. Invite the conference organizer to visit the conference site.
4. Confirm the conference reception plan with the conference organizer.
5. Sign a meeting reception standard contract with the meeting organizer.
6. Confirm that the conference organizer pays the conference deposit in advance.
7. Before the meeting, formulate the service standards for conference staff and the conference reception manual.
8. Prepare meeting materials. (including inviting relevant leaders, news media, news release, receiving materials, supporting meetings for business services, public relations etiquette, translation, communication and secretarial services. )
Working in a meeting:
9. Airports, docks and stations: According to the needs, there are special people and special cars to pick up the stations in batches and in different time periods.
10, conference hotel site: conference secretary distributes conference materials and receives visitors.
1 1. The conference secretary shall assist in the venue layout and conference services.
12. During the reception (check-in) of the conference, the conference secretary will assist the conference group to confirm and allocate rooms, confirm VIP rooms, and sort out and record relevant information. Assist in distributing conference present and fruit in the meeting room.
13, confirm the meal time, menu, standard, form, drinks, primary and secondary tables and other related arrangements.
14. Confirm the entertainment items, entertainment places, consumption and payment methods of conference delegates (customers) in advance.
15. Confirm the arrangements for food, accommodation, transportation, sightseeing, shopping and entertainment provided by the travel company for the meeting (schedule, guidelines for dining cars in rooms, etc.).
16. Confirm and guarantee the security work such as anti-theft and fire fighting at the meeting place, and the personal, property and material safety of delegates during the meeting.
17. Confirm the arrangement and reception of special guests (including leaders, representatives of ethnic minorities, distinguished guests, representatives of the disabled and their families, etc.). ).
18. Coordinate transportation arrangements during the meeting.
19, handling entrusted services such as transportation and ticketing for returning delegates and other trips.
Work after the meeting:
20. Summary and evaluation of conference services, feedback and handling of opinions of conference representatives.
2 1, meeting materials, leaders' speeches, delegates' speeches, news reports summary, print delegates' address book.
22. Settle the expenses with the meeting organizer.