The buyer prepares the purchase budget and fills in the purchase application form. The bidding for goods should generally provide the name, quantity, delivery date, use, technical indicators and parameter requirements, supply plan, acceptance standards and methods, training requirements, quality assurance and after-sales service requirements. After being audited by the superior competent department, it shall be reported to the financial administrative department for examination and approval.
2. Purchase approval:
The competent department shall, according to the procurement items and relevant regulations, determine the public bidding, and determine whether to entrust procurement or self-procurement.
3. Selected institutions:
According to local regulations, choose an agency and sign an agency agreement. Those who meet the requirements of self-bidding and have the ability to prepare bidding documents and organize bid evaluation can handle the bidding matters themselves, but they must apply for and get approval in advance.
4, prepare the tender documents:
The bidding documents shall be prepared by the agency and/or the buyer. The bidding documents shall specify the procurement requirements and evaluation rules.
5, the examination and approval of the tender documents:
The purchaser and/or bid evaluation experts shall examine and approve the bidding documents, and the project bidding shall also submit the control price approved by the project cost audit. If there is a pre-tender estimate, we should keep it confidential. Experts who examine and approve the tender documents shall not participate in the bid evaluation again.
6. Publish the tender announcement:
Publish the tender announcement in the designated media. The tender announcement shall specify the name and contact information of the tenderer and the general situation of the project subject to tender (nature, quantity, place and time).
7. Pre-qualification:
Procurement projects (such as large-scale complex civil engineering or complete sets of special equipment) need to be prequalified, and only prequalified suppliers can purchase bidding documents and participate in bidding.
8, the tender documents for sale:
The agency or purchaser shall publicly sell the tender documents in accordance with the requirements of the tender announcement, and usually ensure that all bidders can purchase the tender documents before the bid opening. It shall not be less than 20 days from the first day of selling the tender documents to the date of bid opening.
9. Bidding inquiry, answering questions and on-site inspection:
If the bidder has any questions about the bidding documents, it shall submit them to the purchaser in writing in time. The tenderer shall make clarification according to the Q&A minutes. If there are errors in the bidding documents, the tenderee shall issue a revised summary to the bidder. Organize on-site investigation (if necessary).
10, determine the bid evaluation experts:
Random selection of judges, but for the procurement project with particularly complex technology and strong professionalism, if it is difficult for the purchaser to determine the appropriate bid evaluation experts by random selection, the judges can be directly selected with the consent of the competent department of the people's government at or above the level of the city or autonomous prefecture with districts.
1 1, bid opening:
The bid opening shall be conducted in public at the same time as the deadline for submission of bid documents determined in the tender documents. Before the bid opening, it should be determined whether the supervision department or notary department is needed according to the actual situation. Any bid materials that exceed the bidding deadline will not be accepted, and the original bid materials shall not be replaced. For the procurement of large and medium-sized construction projects, it is usually required to open bids in the local construction engineering trading center.
12. Post-qualification review:
Those who fail the prequalification usually have to pass the prequalification. For engineering procurement, some requirements require that in addition to the legal representative or its client, the project manager, technical director and budget officer must be present in person for verification.
13, the formation of the bid evaluation committee and bid evaluation:
After all the judges are present, a bid evaluation committee may be established, and the director of the bid evaluation committee may be elected and divided. It is best for the director of the bid evaluation committee to be selected among the bid evaluation experts with senior titles who are familiar with the bid evaluation business. After the bid evaluation report is submitted, the duties of the bid evaluation committee will end, but if there are any questions or complaints, the bid evaluation committee shall make necessary answers. Before the end of the bid evaluation, the list of judges shall be kept confidential.
14. Publicity of bid evaluation results:
In the case of entrusted bidding, the agency shall submit the bid evaluation results to the purchaser in a timely manner. If the purchaser has no objection, it shall be publicized immediately, including the list of successful candidates and their ranking, the list of invalid bids, reasons and basis, and the list of judges.
For fixed low-priced bidding projects, combined low-priced bidding projects and other projects, the time and place of random selection should be publicized at the same time. If there is no objection to the publicity, the winning bidder shall be determined through a random selection procedure. The winning bidder randomly selected shall also be publicized.
15. Handling bid-winning procedures: the purchaser issues a bid-winning notice to the bid winner, both parties sign the contract, and the bid winner handles the performance guarantee procedures (if required by the tender documents, the tenderee shall provide payment guarantee at this time). The purchaser shall issue a bid-winning notice to the unsuccessful bidder and refund the deposit.
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