Planning and organization. The procurement agency shall, according to the government procurement implementation plan, combine the urgent needs of procurement personnel and the scale of purchased goods, and prepare the monthly inquiry procurement plan.
Organize an investigation team. The inquiry team consists of more than three representatives of the purchaser and relevant experts, the number of whom is odd, and the number of experts shall not be less than two-thirds of the total number of members, and shall be determined in a random manner. The list of inquiry teams shall be kept confidential until the transaction results are determined.
Prepare inquiry documents. The inquiry team shall, according to the relevant laws and regulations on government procurement and the special requirements of the project, draw up the procurement plan for specific procurement projects, and prepare the inquiry documents within the procurement time limit required by the procurement implementation plan.
Check the inquiry documents. The inquiry documents need to be checked by the buyer before being finalized.
Collect information. According to the characteristics of purchased goods or services, we can learn more about price information and other market trends by consulting supplier information base and market research.
Determine the list of suppliers who need to make an inquiry. The inquiry team randomly determines at least three suppliers from the list of suppliers who meet the corresponding qualifications, and at the same time sends an inquiry notice to them for quotation.
Inquiry procurement process 2. survey
Inform the municipal bidding office, fund management department and other relevant departments of the inquiry time.
Submit a quotation letter. The inquired supplier submits the quotation letter within the time limit specified in the inquiry document, and the staff will review the sealing of the supplier's quotation letter.
Investigation preparation meeting. Call the inquiry team to hold an inquiry preparation meeting before inquiry, determine the inquiry team leader, announce the inquiry steps, emphasize the inquiry work discipline, introduce the overall goal, work arrangement, division of labor, inquiry documents, methods and standards for determining suppliers.
All members of the inquiry inquiry team open the supplier's quotation letter, record the quotation and sign it for confirmation. According to the principles of meeting the purchasing demand, equal quality and service, and lowest quotation, and according to the methods and standards for determining the transaction suppliers listed in the inquiry document, the order of one or two candidate transaction suppliers is determined at the same time.
Inquiry report. The investigation team must write a complete investigation report, which is valid only after being signed by all members of the investigation team and supervisors.
Inquiry procurement process. Determine the dealer.
The purchaser shall determine the traders according to the written negotiation report of the inquiry team and the ranking order of the recommended trading candidates. When it is determined
If 30% of the traders are unable to perform the contract due to force majeure, the purchaser may determine other candidates as traders in turn. The purchaser may also authorize the inquiry team to directly determine the trader.
Notice of transaction. After the transaction is confirmed, the buyer will send a transaction notice to the transaction person and notify all suppliers who have not completed the transaction.
Prepare purchasing report. The inquiry team shall, within 20 days after the inquiry, prepare a procurement report on the composition of the inquiry team, the procurement process and the procurement results.