Basic procedures of competitive negotiation:
(1) procurement budget and application: the purchaser prepares the procurement budget, fills in the procurement application form and puts forward the reasons for competitive negotiation, and submits it to the procurement management section of the Finance Bureau after being audited by the superior competent department.
(2) Procurement approval: The financial management department determines the procurement method of competitive negotiation according to the procurement items and relevant regulations, and determines the procurement method-whether it is entrusted procurement or self-procurement.
(3) Selection of agency: The procedure is the same as public bidding.
(4) set up a negotiating team.
(5) Preparation of negotiation documents: The negotiation documents shall specify the negotiation procedures and contents, the terms of the draft contract and the criteria for evaluating the transaction.
(6) Determine the list of suppliers participating in the negotiation: The negotiating team shall determine and invite at least three suppliers to negotiate from the list of suppliers with corresponding qualifications according to the procurement requirements. If there are only two suppliers who submit bidding documents or substantially respond to the requirements of bidding documents during the bidding process, the purchaser and procurement agency may conduct competitive negotiation and procurement with these two suppliers after approval by the finance department at the same level.
(7) Negotiation: All members of the negotiating team focus on negotiating with each invited supplier. During the negotiation, neither party shall disclose the technical data, prices and other information of other suppliers related to the negotiation. If there are substantial changes in the negotiation documents, the negotiating team shall notify all suppliers participating in the negotiation in writing. The negotiation order can be determined according to the reverse order of bidding documents submitted by suppliers or by drawing lots.
(8) Determine the clinch a deal supplier: After the negotiation, the negotiating team requires all the suppliers participating in the negotiation to make the final quotation within the specified time, and the purchaser shall determine the clinch a deal supplier from the clinch a deal candidates proposed by the negotiating team according to the principles of meeting the procurement requirements, equal quality and service, and lowest quotation, and notify all the suppliers participating in the negotiation of the results. Asking suppliers to quote as soon as possible helps to prevent cross-bidding.
(9) Review and publicity: The publicity content includes the list of suppliers who have signed contracts, the revision of negotiation documents, supplier quotations and the list of negotiation experts.
(10) deadline notice: the deadline notice can be issued without objection upon the expiration of the publicity period.