Graduation dinner is the same for me.
After graduation, students from all corners of the country began to fly separately, and I don't know when I will meet again. So when our monitor told me about the thank-you banquet in mid-May, there was not much time left for graduation. As a result, Xie Shi's banquet began to be prepared nervously.
First of all, we set up a graduation dinner planning team!
Facts have proved that it is very necessary to set up a planning team. If it's just me and another partner (we are members of a propaganda organization), we may end up having a meal at a food stall or a small restaurant opposite the school. We are both practicing, and our time and energy are limited. So when the monitor asked me where and when I was going to hold it, and if there was any specific process, we didn't want to just have a meal, but hoped that the banquet night would be full of memories. So my monitor and I sent a message in the class group to collect volunteers for the graduation dinner planning group. About ten students who stayed at school signed up to join us that night.
Planning group meeting
Soon after the establishment of the graduation dinner planning group, we began to meet in the evening to discuss the specific matters about having dinner in a tea shop near the school gate. Before the discussion, I will list the framework to be discussed and the problems to be solved. At the first meeting, we mainly solved the following problems:
1. Dinner style: buffet style or Chinese food style?
Second, the holding time: graduation photo Day? On the day of defense? On the day of ordination?
Third, hotel selection: We have several requirements: good environment (tall) and adequate equipment (stage, lighting, sound, etc.). ), and delicious food (not the most important).
4. Price range: According to the experience of previous sessions, we control the price within 200 yuan/person.
5. Invitations: Both teachers and students need invitations. Do you want to make it yourself or buy it?
Video production of intransitive verbs: shooting scheme, photographer and producer.
Seven. Banquet theme
Eight. Banquet process
Among them, Articles 1, 2, 4 and 8 were all discussed at a meeting.
According to the large number of students and girls in our class, we finally decided to choose buffet.
Moreover, only when all the students have returned to school can more people sign up for the seminar, because it is impossible for interns from other places to come back for a thank-you banquet, and almost all of them will come back on the day of graduation photo's defense and the day of awarding prizes. After careful consideration, we chose to hold it on the night of the thesis defense (most people in graduation photo need to accompany relatives and friends from afar, and the award ceremony was too late at the end of June), and there was no pressure to change the thesis after the defense, so we could have fun and enjoy ourselves.
Make a time plan and stick to it. Because we want to hold a grand graduation dinner, no less than a wedding, and there are many things to do. This is a big project, so it is also very important to arrange a timetable for dinner planning.
Attachment: Flowchart of Graduation Dinner
(1) I show myself (catwalk+introduction, students first, teachers last)
(2) Teachers' information
③ Mai Ba Sang (Lucky and Cinderella are played by two Mai Ba in the class).
(4) Interactive games (four-year college class activities and curriculum ethics issues, reward chocolate for correct answers, and drink a cup for wrong answers)
(5) Dinner at halftime
(6) Video playback
(7) Happy fourth birthday (climax)
(8) Exchange gifts (Each student prepares a gift with care. This process is very ceremonial, and the whole process becomes very memorable)
(9) The certificate issued by the last class committee.
Dinner is over.
Hotel stepping on the spot
It is no exaggeration to say that our planning team has stepped on any larger hotel. Our planning team rode a lamb to visit and compare the environment, price and equipment, and finally voted for Sheraton.
Yes, a five-star hotel.
I had my concerns at first. Just have a happy reunion dinner at graduation dinner. Is it vanity to choose a five-star hotel?
First, because of the huge class size, after constant consultation with Sheraton, 80 people were guaranteed to attend, and two meat dishes on the menu were adjusted. We won a very cost-effective price, which was not much different from that offered by other hotels. The menu has been changed and the dishes are richer. )
Secondly, our class should make the graduation dinner high, as well as the catwalk, which requires high hotel environment. After stepping on the spot, Sheraton has the best environment.
Since the price difference is not big and the environment is the best, it must be Sheraton.
Banquet theme
The theme is the traction line of the whole plan. Invitation letters, graduation videos, and planning tone are almost all about this theme. And it is easy to use this theme to incite communication. There are many topics about graduation dinners on the Internet, such as "We won't leave until we are young", "In a hurry" and "Never say goodbye after graduation" ... almost all of them are used up. Later, several classes in our class used it, but I didn't think it was anything new.
The theme of our graduation dinner is "miss time", which is catchy and full of sadness between the lines. Later, after we had dinner, many students used this sentence in their circle of friends, and the spread rate was still quite high.
Activity publicity
We signed an agreement with the hotel to guarantee 80 people and gave a deposit. Actually, I'm still under a lot of pressure. According to the past activities of our class, not many people took part in the activities. Take my class graduation trip as an example, only more than 50 people attended. If the graduation dinner does not reach 80 people, on the one hand, it needs to pay liquidated damages, on the other hand, the price may not be as favorable as 200 yuan/person (200 yuan includes meals, teachers' fees, venue rental fees, drinks, materials purchase fees, etc. ).
In order to arouse the enthusiasm of students to register, we have done several things:
1, H5 invitation letter (link: /s/b5DI0izK)
2. Fetion notification
3. WeChat communication
The second meeting, mainly around the graduation dinner video shooting script. In the past, the videos made by the school were almost a collection of pictures and background music, but we wanted to make a graduation video similar to a micro-movie. In the end, we intend to write our script with reference to the MV Cheers on May Day, and review the details of the university from a personal perspective, slowly reminding everyone of the memories of four years of college life. (video link: /v _ show/ID _ xmtu3mzm4mtkxmg = =. html)
The shooting was carried out by members of our planning team. Everyone has no experience in shooting, and it wobbles when shooting, making a lot of noise, and there is no central figure ... Although all kinds of unprofessional, when it was finally broadcast at the dinner, the scene was filled with emotion, and some students were still wiping their tears. After dinner, some students asked me for a video as a souvenir. I sent it to the class WeChat group and it was forwarded by everyone. ...
It seems that technology is not important. Anyone in the video may be the protagonist, everyone can find their own shadow in it, and everyone can find their own emotions in it.
Finally, I would like to thank our senior in the same major (14). If it weren't for her magical editing, our video wouldn't be handled so well.
Three meetings of the planning group
More than a week before graduation dinner, we held the third meeting. This discussion mainly focuses on the following details:
1, red wine purchase (red wine before meals, sweet, suitable for girls who don't often drink in our class)
2, style rental (contrast atmosphere)
3. Manufacture and printing of signature wall (commemorative photo)
4, dinner PPT production
5, dinner music selection
6, photographer arrangement (very necessary, the difference between professional and non-professional just look at the picture)
7. Site layout and material purchase (balloons, gifts, game lottery boxes, etc.). )
8. On-site personnel arrangement (reception, guidance and on-site control)
9. Moderator and manuscript
10, the teacher's attendance order
1 1. Final confirmation of the dinner process.
Then a busy week, practicing during the day. After work, the team members ride small electric cars all over the street, see flower shops, find wineries and explore construction sites, and often return to the dormitory at eleven o'clock in the evening.
Field execution
At noon that day, the planning team and volunteers and I began to decorate the hotel, and the hotel staff also actively cooperated with us.
Here is just a long explanation:
1, the on-site staff must be specific. Reception, field control, voice control and light control must follow the process and be familiar with it, otherwise it will be easy to get confused.
2, the flow chart is dead, people are alive, and the host should have the ability to improvise. The flow chart we discussed at that time was also worried about whether there would be too few links. As a result, when I arrived at the real dinner, I found that everyone was very devoted to taking photos with others, so I gave my classmates more time to take photos and eat, thus deleting two game links.
It is best to hire a professional photographer if possible. The hotel can provide staff to take pictures of us, but they are not professional. In order to record everyone's voice, face and smile all the time, so as to give them as souvenirs in the future, we invited two sophomores with photography experience to be our photographers all the time. If there is no photographer, it is estimated that what you see in this article is a selfie.
4. 3 hours before the start of the dinner, a flying letter and a class group will be sent to remind students of the time, place, traffic route and matters needing attention. Someone is sure to be late. In order to ensure the dinner can start normally, it is suggested that the planner remind the students more.
5. Escort the drunken students (to ensure safety) and follow the teacher to leave (to the elevator door or to the hotel door).
6. The hotel for graduation dinner should be booked about one month in advance, because most classes are held almost at the same time, so there are many options for booking hotels in advance.
7. Confirm the hotel's payment methods, including cash, credit card, WeChat and Alipay? Sheraton can only pay by cash or credit card. All the money we collected at that time was put in Alipay. It is estimated that it will take three days for Alipay to transfer money to a bank card. If the hotel manager is unwilling to help us when paying, we don't know what to do.
As soon as the light is turned on, white tablecloths, blue petticoats, red carpets, flowers and wine balloons, and exquisite food set off the Qijiang River opposite the floor-to-ceiling windows, which is beautiful!
Students are also very awesome. Boys' suits and ties and girls' high heels and skirts are intertwined, just like dreaming.
At first, we were worried that someone wouldn't let go of the catwalk, but in the end, everyone walked well and the teachers joined in. The atmosphere was great. Some students who used to be very low-key in the class have also become very active at the dinner party. Everyone talked and laughed, ate and chatted, and took selfies with each other, for fear of missing the photo with whom, and they were moved and reluctant.
I was moved by myself.
Planning a graduation dinner is not easy!
Not to mention the planning day and night, even the dinner in the evening never stopped, busy entertaining and cooperating, rushing to eat a few mouthfuls of food but still standing with plates, like migrant workers.
The same is true of the small partners in the planning group.
But looking at the grand occasion of joy in front of us and the mood of our friends behind us, we are both proud and moved.
Thank you for meeting you, every beautiful and handsome classmate of 12!
Xudao road
Written on may 20 16, 18.
Love You!